Privacy Policy

1. Introduction

Honeycomb Robotics Inc. ("we," "us," or "our") operates the Overview platform. The "Service" means the website at overview.sentillianalytics.com together with the Overview mobile applications for iOS and Android (published under the application identifier com.sentillianalytics.overview). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use any part of the Service.

Section 2.5 describes the information the mobile applications collect from your device specifically, including location, camera and photo access, and push notifications. Section 2.6 describes optional product analytics, which is off unless you turn it on.

By using the Service, you agree to the collection and use of information in accordance with this policy. If you do not agree, please do not use the Service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

• Full name
• Email address
• Encrypted password
• Organization and team membership details

2.2 Field and Agricultural Data

When you use the Service, we collect and store:

• Field boundaries (geographic coordinates and polygons)
• Crop type, planting dates, and harvest dates
• Irrigation type and crop variety information
• Satellite imagery and vegetation index data (NDVI, MSAVI, NDRE)
• Weather data associated with your field locations
• Growth stage assessments and stress analysis results

2.3 Usage Data

We automatically collect:

• Browser type and version (web), or the device platform — iOS or Android (mobile applications)
• Pages and features used
• Access times and dates
• IP address

2.4 Cookies and Tracking

We use session cookies to maintain your authentication state. If you allow product analytics on the website (Section 2.6), we also set a cookie that remembers your choice and a cookie that holds a random visitor identifier, each for up to 90 days. If you decline, we set only the cookie that remembers your choice. You can change your choice at any time with the Analytics preferences button in the bottom-right corner of the website, and you can also clear cookies through your browser settings.

We do not use advertising identifiers, and we do not track you across other companies' apps or websites.

2.5 Mobile Application Data

The Overview mobile applications request the following device permissions. Each is optional: if you decline, the rest of the app continues to work and only the feature described becomes unavailable.

• Precise location (GPS) — used only while the app is open and in the foreground, to stamp a scouting observation or sensor station with the position you are standing at, to centre the field map on you, and to set the starting point for a scouting route. We never request background or "always" location access, and the app does not track your location when it is closed.
• Camera — used only when you choose to photograph crop conditions to attach to a scouting note, disease report, growth-stage verification, or assigned task.
• Photo library — used only when you choose to attach an existing photo. Please note that photos you select may contain embedded metadata (EXIF), which can include the coordinates and time at which the photo was originally taken. Images are uploaded to us as you selected them, including that metadata.
• Push notifications — if you allow them, the app registers a push token with us so we can send frost warnings, sensor alerts, and scouting-task assignments. The token identifies your device installation, not you personally, and is deleted when you delete your account.
• Device platform — when you enable push notifications we record whether the device is iOS or Android, so notifications are routed to the correct delivery service.

The mobile applications contain no advertising, no analytics SDKs, and no cross-app tracking. Optional product analytics, which is off unless you turn it on, is described in Section 2.6.

2.6 Optional Product Analytics

Product analytics is off unless you turn it on. It helps us understand which of our campaigns bring people to Overview and whether they go on to use it. Declining does not affect your account or any feature.

• In the mobile app — off by default. To turn it on or off, open Settings → Product analytics. While it is on, each time a field's analysis map is actually displayed on your screen, the app sends us the field's identifier, the analysis date, the index shown (for example NDVI), and a random identifier for the current app session. It does this once per field, date, and index in each session. Because the request is made from your signed-in account, it is linked to your account and organization. The setting applies to the account signed in on that device; after you sign out and back in, it is off again.
• On the website — when product analytics is in use, a notice asks for your choice, and nothing is collected until you select Allow analytics. If you allow it, we record visits to our home, sign-up, privacy, and terms pages, together with the campaign tags in the link you followed ("utm_" parameters), the name of the website that referred you (not its full address), and a random session identifier. A random visitor identifier is kept in a cookie for up to 90 days so that a later sign-up can be credited to the campaign that brought you. While you are signed in, we also record when a field's analysis map is displayed, as described for the mobile app.
• Your choice lasts 90 days. After that it lapses and nothing more is recorded: the website asks you again, and in the mobile app the setting returns to off until you turn it on again.
• What is never sent: your name, email address, field boundaries or locations, notes, or photos.
• Where it goes: to Overview's own servers. If you have allowed product analytics, we then forward these events to PostHog, our product analytics provider (Section 8), identified by your account's internal identifier rather than your name or email address.
• Account milestones: separately from this choice, we keep an internal record of key steps — signing up, creating an organization, adding a field or a scouting note, and subscription changes — to measure how the Service is used. Unless you have allowed product analytics, these records carry no campaign information and are not sent to PostHog.
• Turning it off, in the mobile app or on the website, stops further recording for your account and cancels any events not yet forwarded to PostHog. It does not erase what was already recorded; see Section 6.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve the Service
• Process satellite imagery and generate vegetation index analytics for your fields
• Generate growth stage assessments, stress analysis, and actionable insights
• Send you service-related communications (account verification, alerts, updates)
• Respond to your inquiries and support requests
• Monitor and analyze usage patterns to improve user experience
• Detect, prevent, and address technical issues or security threats

4. Data Sharing and Disclosure

We do not sell your personal information. We may share your data in the following circumstances:

• Within your organization: Team members in your organization can view shared fields and data as configured by organization administrators.
• Service providers: We use third-party services to operate the platform, including server hosting and content delivery, storage, email delivery, payment processing, satellite imagery providers, mapping and routing services, weather data, push notification delivery, and, only if you allow it, product analytics. Section 8 lists them individually. These providers only access the data necessary to perform their function.
• Legal requirements: We may disclose your information if required by law, regulation, or legal process.
• Business transfers: In connection with a merger, acquisition, or sale of assets, your data may be transferred as part of the transaction.

5. Data Security

We implement industry-standard security measures to protect your data, including:

• Encryption of data in transit (TLS/SSL)
• Encrypted password storage using secure hashing algorithms
• Role-based access controls for organization data
• Regular security assessments

While we strive to protect your information, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your account information for as long as your account is active. Field data, satellite imagery, and analytics are retained for the duration of your subscription and a reasonable period thereafter to allow for account reactivation.

You can delete your account and its personal data at any time, yourself. In the mobile app, open Settings → Delete account. On the web, open Settings → Delete account. Full instructions, and what is and is not removed, are on our account deletion page.

Product analytics and account-milestone records (Section 2.6) are kept until you delete your account; there is no shorter fixed period. When you delete your account, we delete them from our servers and ask PostHog to delete the analytics data linked to you. The website's random visitor identifier expires after at most 90 days. Turning product analytics off does not erase records already made; to have them removed without deleting your account, contact us (Section 11).

7. Your Rights

Depending on your location, you may have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data — you can also do this yourself at any time from Settings → Delete account in the mobile app or on the web, without contacting us
• Object to or restrict processing of your data
• Request a portable copy of your data
• Withdraw consent at any time

To exercise any of these rights, please contact us at [email protected].

8. Third-Party Services

The Service integrates with third-party services including:

• Stripe — for payment processing
• Copernicus / Sentinel-2 imagery providers — for acquiring the satellite imagery we process for your fields
• Hetzner (server hosting) and Cloudflare (content delivery and DDoS protection) — for operating the Service
• Amazon Web Services — for storage of imagery and uploaded photos (S3) and its content delivery network
• Argora — for transactional email such as account verification, password resets, and alerts (delivered via Amazon SES)
• Mapbox — for map rendering on the web application
• USGS National Map (United States Geological Survey) — for the aerial basemap tiles shown beneath your fields in the web and mobile applications; each tile request carries the map area being viewed
• OpenStreetMap-based routing and geocoding services — when you build a scouting route or search for a location, the relevant coordinates are sent to these services to calculate driving directions or resolve a place name
• Open-Meteo — for the weather forecasts and frost estimates shown against your fields
• Apple Push Notification service and Firebase Cloud Messaging — to deliver push notifications to your device, and Expo, which operates the push delivery infrastructure for the mobile applications
• PostHog — for product analytics, only if you allow it (Section 2.6)

These services have their own privacy policies, and we encourage you to review them.

9. Children's Privacy

The Service is a professional agricultural tool intended for use by adults in a farming or agronomy business. It is not directed to children, and we do not knowingly collect personal information from anyone under 18. If you believe a child has provided us with personal information, please contact us at [email protected] and we will delete it.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after changes are posted constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy, please contact us:

• Email: [email protected]
• Company: Honeycomb Robotics Inc.